Running a session

All you need to know about logistics, layout and timings

Scroll down or download as PDF:

1. Before the session:

The first thing you need to do, before even choosing a lesson, is to find out information about the children who are coming. In addition to the general consent form given out for all the young people in our church, I ask parents to complete an enrolment form which you can download here.  It includes information which will help decide which level of activity is the best fit. Click on the levels page for a detailed description of all 4 levels.

The next thing is to look at the resources page to decide which topic you would like to teach. The lesson plan lists the resources you will need. Make sure you have enough copies of the relevant activity sheets, based on the levels of the children attending the session. If possible, provide each child with a named work tray and folder.

I also find it helpful to email the lesson plan and the activities to all the leaders mid-week with a list of who they will be working with.


2. Setting Up:

Layout of the room:

Give yourselves plenty of time to set up! At TBC, two of us arrive an hour before the children are due and set out the room as shown here. The chairs in the centre of the room are for our ‘circle’ time

Allocate a place for each child to go to when they first arrive and, as far as possible, keep this as ‘their’ space.

We have a TV for displaying videos, pictures, etc. I download any videos or pictures on to a USB stick which is then plugged into the TV. I find this more efficient and reliable than using the internet, as any delay or unwanted ads can be very unsettling and the ‘flow’ is easily lost! Click here for the free downloading software. Streaming You Tube videos is a copyright ‘grey area’ and you might like to check whether your church has a policy in place that you are obliged to adhere to.

If there is no access to a TV and the numbers are small, an iPad or laptop would be adequate for displaying videos provided there is a good wi-fi signal.


The timings on the lesson plan are given for our church service which starts at 10am. We expect  the parents to come and pick up at 11.15 or soon after.


Sort the printed activities and resources into each child’s work tray ready for the individual activity time.

Visual Timetables

Some children find it useful to have a visual ‘now/next’ timetable. Click here for an example to print.


Before the children arrive it is good to allow 10 minutes for the leaders to pray together.

3. Beginning of Session:

As soon as the children arrive, which could be 10 minutes before the official start, they are allowed to choose an activity. Usually they bring something – a tablet is the most common, but if we know there is an special interest eg Lego or cars we provide that and put it out ready.

The end of this section is marked by the ‘countdown’.  We have a video of 100 sheep jumping over a fence counting down to 0. When we get to ’20’ all tablets and phones are collected in and the children are expected to move to the ‘circle’ for the teaching time.

4. Circle Time


We sing a ‘hello’ song or play a game to begin the session. Click the play button below for a recording of the song and click the link for the chords. The game is throwing a football to a person in the group and saying their name as we throw.  This encourages the use of names and group identity. We continue passing the ball until everyone has had it at least once. Not easy for everyone but we help each other!


After the welcome, we pray a set prayer together which you can download here.


Introduction: I always introduce the video to put it in context. Most of the lesson plans have an outline of the sort of thing I would say, which can be easily adapted to suit.

Video: our main teaching is from video as the majority of our special needs children are on the autistic spectrum so visual learning is more appropriate than reading from the Bible. I download You Tube videos and save them onto a USB memory stick which I then play through a TV. Unfortunately due to copyright restrictions I am not allowed to share the saved ones, so I have put links to the online YT versions on the lesson plans.

Song: The song will link in with the theme as far as possible. I sometimes use a video, sometimes play the song using a guitar.


We pray for other things at this point, either connected with the teaching, or something the children would relate to easily. For instance, our church was a central point for sending thousands of shoeboxes out and we explained about how it worked and prayed for the children who would receive them.

Snack Time

We have a biscuit and drink of water and use the time to see if anyone has any news to share. This social time is important and has become easier as the children have become more comfortable with each other. When there is a birthday we always have a cake and give a card. After a few minutes the children move back to their seats for activity time.

5. Activity Time

Now it’s time for children to work on the activities in their work trays.

In addition to directed tasks it is a good idea to provide a range of games, puzzles, books etc so that individual activities of choice are not started until the official end of this section.

Children may like to take their work home. If not, we provide an A4 ring binder to file their work in, which is then kept at church.


6. End of session

We allow 15 minutes at the end of the session for children to choose their own activity. Phones, tablets etc are given out. Cars, Lego etc can be played with until parents arrive.